Outlook’s Quick Parts

Many times throughout the day I am sending the same information in email replies. I have discovered I don’t need to retype the information each time.  I can use Outlook’s Quick Parts instead.

Step 1: Getting Ready

Open the Microsoft Outlook and launch a new email.

Quick Parts 1

Step 2: Build your Quick Parts

Add your content to the body of the email.  This can be text, an image, or both.

Quick Parts 2

Step 3: Build your Quick Part

Select the Insert Tab at the top of Outlook

Highlight your information

Quick Parts 3Select Quick Parts from the Text group and then select Save Selection to Quick Part Gallery.

Give your response a name.

Quick Parts 4

You can add a description and when ready select OK.

Close and do not save the email you were using to create your Quick Part.

Select Quick Parts again to see your selected information.

Quick Parts 5

Step 5:

Now you can use your Quick Parts response when it is needed for a new email or a reply.

Launch a new email or select reply for an email in your inbox.

Select the Insert tab and place your cursor in the email where you would like the Quick Part to be entered.

Select Quick Parts from the Text group.

Locate and select the Quick Part from the gallery.

Select Send when email information is completed.

Hope this helps you as much as it has me,

Dee

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