Outlook’s Quick Parts

Many times throughout the day I am sending the same information in email replies. I have discovered I don’t need to retype the information each time.  I can use Outlook’s Quick Parts instead.

Step 1: Getting Ready

Open the Microsoft Outlook and launch a new email.

Quick Parts 1

Step 2: Build your Quick Parts

Add your content to the body of the email.  This can be text, an image, or both.

Quick Parts 2

Step 3: Build your Quick Part

Select the Insert Tab at the top of Outlook

Highlight your information

Quick Parts 3Select Quick Parts from the Text group and then select Save Selection to Quick Part Gallery.

Give your response a name.

Quick Parts 4

You can add a description and when ready select OK.

Close and do not save the email you were using to create your Quick Part.

Select Quick Parts again to see your selected information.

Quick Parts 5

Step 5:

Now you can use your Quick Parts response when it is needed for a new email or a reply.

Launch a new email or select reply for an email in your inbox.

Select the Insert tab and place your cursor in the email where you would like the Quick Part to be entered.

Select Quick Parts from the Text group.

Locate and select the Quick Part from the gallery.

Select Send when email information is completed.

Hope this helps you as much as it has me,

Dee

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Facebook can be a great social network. However, it does have its risks. Almost every day, I hear about Facebook accounts being hacked or duplicated. That is why it is important to monitor Facebook’s privacy and Security settings. Taking simple steps can help protect someone’s personal information in an age of over sharing and public access.

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There are 2 steps that can be taken to help protect privacy on Facebook. Both of these are found in the security settings. To get to Settings, on a desktop, go to the upper right-hand corner, to the carrot (arrow) and go to Settings.

 

 

 

 

 

The 2 features that are key to protecting yourself are Security and Privacy. Facebook has some great articles about these settings, and others, by visiting: facebook.com/help

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There are 2 main parts that are helpful in the Security Settings.

  • Log-In Alerts: This alerts you when there is an unrecognized login
  • Two-Factor Authentification: This feature requires a second security code for any unrecognized device login.

Privacy has 3 areas to help protect your account.

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  • Who can see my stuff?
  • Who can contact me?
  • Who can look me up?

Changing these settings, can add an extra layer of protection, so that Facebook can be enjoyed for the site it was meant to be. Enjoy networking with safety and privacy in mind.

Always remember to periodically check these settings especially after any Facebook updates or notifications.

Kim

Blocking Someone on Facebook

Facebook as well as other social networking sites can be very active and informative by providing you with much needed information about a product, family, and friends.  It can also be frightening sometimes as well.  When others post to your Facebook account unwanted or offensive information, you do have ways to stop it from happening again without worry.

Blocking posts from an individual requires a couple of steps and can be done without worry of the person knowing. I have included in today’s post instructions on how to block someone from your Facebook account. Feel free to share them with others or to print them for future use.

Blocking Someone on Facebook

Hope this helps,

Dee

Google Earth, What’s New

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Recently Google launched a version of the Earth program that does not require a download.  Now you can travel the earth just by visiting the website.  In the Chrome browser, it does not work in Edge, just search for Google Earth.  Click on the link and away you go.

You can travel around the world using your mouse, arrow keys or their built-in navigation buttons.  See your home, explore a vacation spot, travel to far off lands and much more.  With the Voyager feature you can take guided tours of sites and learn facts as you go.  Voyager has a lot to offer for the inquisitive mind with links to websites, videos and more.  Keep track of the places you’ve visited with the bookmark feature.  Zoom in and out, explore in 2D and 3D views and drop into a street view where available.

There’s a lot to do in Google Earth, but if you find yourself wanting more consider downloading the desktop version.  The browser version is packed with options, but the download has even more.  In the download version you can plot trips from one point to another then fly them, travel to the stars or moon and Mars, and go back in time to old maps.  Those are just a scant few of the additional options in the desktop version.

I am really enjoying the browser version because of its ease of use.  The limited options make it less confusing and easier to navigate.  If you ever tried the desktop version and got frustrated I’d recommend the browser version to start.  I will say though that I miss the extra options of the desktop version and find myself going back to it when I can.

Keep an eye out for the fall season Smartstore Guide and sign up for a free class to get started with the desktop version of Google Earth.  In the meantime, happy travels.

Privacy Check Up on Facebook

Hi Everyone,

The sun is shining and the air is warm. For me, that means summer is well on the way.  It also means that it is time for the spring cleaning.  This year I’ll be cleaning more than windows and door jams.  I’ll also be cleaning up my email as well as my social media accounts settings to ensure that my privacy settings were still in a safe place.  This included Facebook settings.  When I talked with my fellow siblings about my intentions the first thing they asked was “How do you clean up your Facebook settings?” The more I thought about it the more I realized perhaps others also needed this type of help.  So, to help them as well as others, I’ve created a handout with instructions on how to conduct a Privacy Checkup on Facebook.

I know it will help them, I hope it helps you as well.

Dee

Find a Grave

Find a Grave is a great resource if you’re looking for information about some who has died. It will give information such as birth dates, death dates, obituaries, biographies, family ties, and it even includes pictures of headstones and memorials. While Find a Grave has a small staff, it is run mostly by contributors who submit new listings, updates, corrections, photographs, etc. The site can be browsed by geographical location or cemetery and searched for specific names. The site has over 60 million grave records and contains information the grave sites of regular people and famous big-names.

I looked up one of my favorite authors, Nathaniel Hawthorne, as an example. His grave is located in Sleepy Hallow Cemetery in Massachusetts. From his Find a Grave page, we can see that he was born in Salem on July 4, 1804 and died in Plymouth on May 19, 1864. It gives a short biography and pictures of him when he was alive and his headstone. It also has links to the pages for his parents, siblings, spouse, and children.  There’s something pretty cool about being able to see one of my favorite author’s headstones without having to travel to Massachusetts to do so. Next time you’re doing some research on someone who has died or if you’re curious about your ancestors or your favorite celebrities, check out Find a Grave.

Find a Grave

Multi Tasking on the iPad

Apple has created 3 great ways to Multi task using an Ipad. Single-use tasking was always a drawback with the Ipad, except for music apps like Pandora. Now, with the new iOS 9 and 10 update, multi tasking is available. Lifewire.com has a great article on Multitasking with the Ipad.

There are 3 ways to multitask on an iPad that came with the new iOS 9 update. The multitasking views are only available on newer iPads. These views are: Slide Over, Split View, and Picture in Picture.

To turn Multitasking features on or off, go to Settings > General > Multitasking

  1. Slide Over View allows you to launch apps from a right column on the iPad’s screen. This lets you interact with a second app without leaving the app you’re currently using. You can quickly check your text messages, respond to emails, or create a note.
  2. Split View splits the screen in half and allows 2 apps on the screen. While slide-over lets you briefly interact with an app and then hide it, split-view allows you to use two apps alongside one another at the same time. Currently, you will need an iPad Air 2 to use this feature.
  3. Picture in Picture allows the user to watch a video and use another app at the same time, similar to the TV’s Picture in a picture mode.

*To use any of these multi-tasking tools, an app(s) must be opened.

Multiple Emails Merged

Capture.PNG titleI have a lot of email accounts. For a long time, I found myself going through these accounts one by one. This takes a lot of time. Then, by accident, I found out that I could add all of my email accounts into one account through “Gmail.” I felt like celebrating. Then, I had to figure out how to do this. It wasn’t as hard as I thought it would be.

  1. Open the Gmail account you want to import from.
  2. At the top right corner, click on the gear    gear.PNG
  3. Select Settings from the drop down menu   Capture.PNG2
  4. Then, select the forwarding and POP/IMAP tab.
  5. In the “POP Download” section, select Enable POP for all mail.
  6. At the bottom of the page, click Save Changes.
  7. Then, go to Accounts and Import tab.
  8. Go down to Check mail from other accounts, and select Add a POP3 mail account you own.   Capture.PNG3.PNG
  9. It will ask for the email address.   Capture.PNG4.PNG
  10. Then, you will be asked for your password for that email account.
    Click, Add account.
    Just follow steps 7-10 for every account that you want added.

***Using Gmail Settings allows users to import contacts, filter and block users, and lets the user access to their account information

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Announcement: Hoopla and iOS 10.3

Hello Everyone,

With the recent release of Apple’s iOS 10.3 version, you may discover that you can no longer play previously downloaded content. The following instructions will take you through the steps to correct this issue.

  1. Click here to delete your current download.Hoopla iOS 1
  2. Click here to re-download the title.

Hoopla iOS 2

Still have questions?  Request one of our Book an Expert Digital Assistants to book  your 55 minute free appointment for digital materials and devices help.

Create Keyboard Shortcut List in Word

Stop searching the Internet for a list of keyboard shortcuts for Microsoft.  You can follow these simple instructions and Word to create your own list to keep or share.

Create a list of shortcut commands in Microsoft Office Word

Creating Shortcut list in word1. Select the View tab

2. Select Macros from the Macros group

3. Select View Macros

Creating Shortcut list in word2

4.  Type Listcommands in the Macro name field (note: do not add a space in the title line)

5. Select Run

Creating Shortcut list in word3

6. Select Current keyboard settings 

7. Select OK

Your list of shortcut commands will appear in a table in your Word document.  Now you may save or print the list for future referencing.Creating Shortcut list in word4

Give it a try!

Dee